To help assist with the extensive number of events we are hosting this year, we are looking for a confident, forward-thinking individual to join us at thebestofbury.

If you are a dynamic, organised individual with a keen interest to enter the events industry, our latest role could be for you.

Job Specification:

The role of the events co-ordinator is hands-on. You must be able to complete a wide range of activities requiring clear communication, excellent organisational skills and attention to detail.

Individual:

You will have a good standard of education in subjects such as maths and English.  You will more than likely be educated to degree level and have a demonstrable interest in event management.

Responsibilities:

• Researching markets to identify opportunities for events;

• Contributing to decisions regarding events; compiling databases of likely interest, drafting and circulating emails and telephoning individuals

• Liaising with clients to ascertain their precise event requirements;

• Producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations and staffing)

• Ensuring insurance, legal, health and safety obligations are adhered to;

• Coordinating venue management, caterers, stand designers, contractors and equipment hire;

• Organising facilities for car parking, traffic control, security, first aid, hospitality and the media;

• Odentifying and securing speakers or special guests, compile and send out speaker and delegate information

• Planning room layouts and the entertainment programme, scheduling workshops and demonstrations;

• Co-ordinating staffing requirements and staff briefings;

• Selling sponsorship/stand/exhibition space to potential exhibitors/partners;

• Preparing delegate packs, name badges and exhibition stand material as appropriate

• Liaising with colleagues to promote the event;

• To set up and manage the delegate booking arrangements as appropriate for each event, up to and including sending out invoices

• Organising the production of tickets, posters, catalogues and sales brochures

• Co-ordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly;

• Overseeing the dismantling and removal of the event and clearing the venue efficiently;

• Post-event evaluation (including data entry and analysis)

• Blog writing for business members

• Assist our copywriter and customer services manager with social media posts

Experience, Skills and Aptitudes

Essential:

• You must work well under pressure, ensuring the smooth and efficient running of an event.

• Excellent written English and oral communication skills for drafting and proof reading materials

• Excellent organisational skills, particularly in managing time and tasks

• A keen eye for detail and the ability to produce high quality, accurate work in tight timescales with limited supervision

• Computer literate with at intermediate experience of the Microsoft suite of programmes, particularly MS Word, Excel and Powerpoint

• Technical awareness to set up Powerpoint and other simple AV systems when technicians are not around

• The confidence to liaise with speakers and senior officials from council departments, local businesses, other professional bodies, the media and a diverse range of external contacts

• A welcoming and helpful approach when dealing with members in person at events and over the telephone

• Self-reliance, common sense, trust, integrity, and humour

• Physical strength and flexibility to carry and set up small exhibition stands and materials and AV systems in a variety of venues

• A full clean driving license

Preferable:

• Previous experience in event management

• Marketing experience

Availability:

The job involves attendance at events at a range of venues around Bury. Some evening work will be required and occasionally (maybe once or twice a year) a Saturday.

Good advance notice will be given and compensating time off is available.

Terms and conditions:

The job is based at offices near the centre of Bury with free on-site gym membership 

Salary £14,000 pa

Flexible working hours (37.5 hour week), 20 days’ holiday per year plus bank holidays

If you are interested in this role, all you need to do is emailbury@thebestof.co.uk with your CV!